NovaCore Document Management and Compliance Management

Novacore Document Management

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NovaCore Document Management System (DMS) and Compliance Management System helps business streamline their control and distribution of documents while allowing you to easily remain compliant. It creates an entire Document Library specifying group and user security settings or automated publishing options for each folder. With a rich visual interface it makes it easy to navigate and use. NovaCore’s strenght lies within compliance and making it easy for your business to remain compliant.

Product Description

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Novacore Document Management Software is an enterprise level solution that integrates with existing MS-Office applications to provide businesses with the capability to search for files, import existing policies, procedures, learning materials and folder structures, access them from remote locations (via VPN or Terminal Services) or access them through the in-built Intranet Document Portal, with provision for secured and non-secured access, which is configurable.

The NovaCore DMS maintains a full history of changes made to all documents and automatically archives obsolete versions to ensure fast access to current documents whenever they are needed. The software allows for check-in/check-out capability and remote capability through the cloud.

NovaCore allows users to access the latest version of document from anywhere, anytime. With full capabilities to share and collaborate. You can assign permissions documents (including auto permissions). Ability to create your own folder structure.

The solution allows you to search content by document name, customer, document type, keyword, and more. M-Files uses virtual folders called ‘Views’ to display documents and records dynamically. Information in M-Files is presented based on what the content is, rather than where it is located. The feature called ‘Dynamic Views’ M-allows you to organize and view anything exactly how you want to.

NovaCore Compliance Management System

NovaCore excels at helping you manage your compliance and regulatory requirements easily. The software provides a rich and visual (yet simple) interface to make it easy to track, review, and update necessary documents such that you remain compliant.

Email notifications let you know when documents and standards need to be actioned. NovaCore lets you view actions change in real-time as you change standards and update documents.

NovaCore offers ready made documents and templates to help you manage compliance otherwise you can import your own. NovaCore allows you to easily remain compliant with such regulatory bodies as:

  • AQTF ASQA ISO9001 CRICOS TEQSA GTO VRQA
  • ASQA
  • ISO9001 CRICOS TEQSA GTO VRQA
  • CRICOS
  • TEQSA
  • GTO VRQA
  • VRQA

Automated Document Lifecycle

NovaCore DMS allows automation of document related tasks removing a lot of manual document lifecycle actions. Version control can be automatically applied while a complete review and approval process management feature is included. Version information is embedded in all documents and the solution offers automatic distribution of documents.

Integration

NovaCore DMS integrates with the Microsoft Office suite easily with Excel, Word, PowerPoint & Publisher integration. The solution supports Office 2007, 2010, 2013, 2016 (both 32 and 64 bit versions). An added feature allows for user defined custom fields which when modified in the system automatically update in all documents throughout the system.

As well as the above users can import multiple formats including image, PDFs, and even videos.

NovaCore allows you to publish documents to FTP or SharePoint.

msword-logo

msexcel-logo

pdf

On the cloud

NovaCore offers the NovaCloud which provides seamless browser access to NovaCore features on any device and from anywhere. Users can also create, upload, and edit Word, PowerPoint, and Excel documents in your browser powered by Microsoft Office. The solution extends the webforms feature allowing you to distribue forms to internal or external stakehulders through a customisable portal.

Webforms

NovaCore DMS lets you create your own Web Forms by using MS Word.

Compliance

The software allows for automatic compliance tracking & management as well as full audit trail and history

Directory

You can create your own intranet folder and file structure through easy configuration options.

Document share

You can share documents locally or externally while remaining secure. With several options NovaCore provides a vast number of sharing options to users.

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Additional Information

Cloud

Yes

Company Size

500+

Extra pay add-on modules

Auto Import, Auto Index, Automatic OCR, File Retention, Merge Files, OCR Files, Workflow

Advanced Search

Yes

Annotations

Yes

Audit Log

Yes

Automatic Backup

Enterprise Only, Yes

E-signatures

Yes

Edit Files

Yes

Email Files

Yes

Free Trial

Available

Indexing Files and Folders

Yes

Integration Tools

Active Directory (Enterprise Only), Microsoft Office (Word, Excel, Outlook), Software Development Kit, Virtual PDF

Modular

Yes

Multi-User

Yes

Print Files

Yes

Quick Search

Yes

Scan Files

Yes

Support

Documentation, Email, Online- CS, Online-FAQ, Phone

Version Control

Enterprise Only, Yes

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