M-Files manages documents, projects, contracts and business processes) while adding intelligence by combining it with information from other systems (like SharePoint, Salesforce and SAP). M-Files provides business complete control of their documents, records and contracts.
M-Files allows users to access the latest version of document from anywhere, anytime. With full capabilities to share and collaborate, users can send co-author documents, securely share with external parties, and assign permissions (including auto permissions).
The solution allows you to search content by document name, customer, document type, keyword, and more. M-Files uses virtual folders called ‘Views’ to display documents and records dynamically. Information in M-Files is presented based on what the content is, rather than where it is located. The feature called ‘Dynamic Views’ M-allows you to organize and view anything exactly how you want to.
Like any good document management solution M-Files naturally offers automatic version control of documents. M-Files takes a holistic approach to this by ensuring that users view the latest documents even with open sharing and collaboration. Not only this but documents can View documents and manage processes on the go with the M-Files mobile app for iPhone, iPad, Android and Windows Phone. Scan, access, review and approve documents no matter your location or mobile device.
M-Files Information Management System
Providing employees with quick access to up-to-date information that resides within your various internal business applications and databases is challenging. M-Files eliminates information silos and breaks down the barriers between your employees and their information. Structured data and unstructured content is freed from the confines of applications, platforms and information silos.
Quality and Compliance
Reducing regulatory risk is also made extremely easy with M-Files. Failure to comply with regulations is expensive and risky. M-Files helps you remain compliant with ISO 9001 to FDA 21 CFR Part 11 through organizing, recording and automating everything in your business.Managing standard operating procedures (approvals), training records, and keeping track of pending CAPAs can be daunting and resource-intensive. M-Files makes it easy to improve your quality management system, stay compliant and fly through audits with document and process management capabilities designed for organizations with strict quality and compliance needs.
Providing real-time reporting and through combining the DMS with quality workflows and complete audit trails, M-Files enables you to keep track of the assigned actions, per audit, department, workflow state or any other defined property.
Automated Invoice Processing
M-Files through its automated workflow management allows businesses to also automate their invoice processing. This helps you ensure consistency, efficiency as well as helping you reduce errors and reworks. M-Files enables you to automate and track the review and approval of invoices as well as other financial business processes. Not only this but M-Files automatically monitors each step of the workflow process and sends a notification when there’s something that needs to be handled.
M-Files acts just like a normal drive location, so you can easily save to your vault from any program- slso with easy drag and drop. Users can open and save documents in the usual manner. Instead of being saved on a local hard drive or on the file server in the company’s network, documents are securely saved and protected in the central repository. High-performance functions such as document check-in and check-out as well as version history are provided to the user directly within Microsoft Word. M-Files allows you to preview all kinds of documents quickly. The preview pane shows most popular file types, like Word documents, Excel spreadsheets, PowerPoint presentations and PDFs.
On the go
M-Files provides extensive mobility of its solution whilst retaining security as a primary focus. That means you can access your data, your documents and control your workflow tasks on the go. By allowing you to access the M-Files interface via your smartphone and tablet, users can login securely to access relevant information, documentation, as well as add annotations, and process workflow tasks. This also enhances user adoption of M-Files it provides a consistence interface across any platform, making it easier for users.