Dokmee Document Management Solutions Australia and New Zealand

Dokmee

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Dokmee is a secure document management software solution designed to allow document capture and storage, search and retrieval, and file sharing. Dokmee’s flexibility through its 'file cabinet' structure allows you to tailor the solution to meet your business requirement easily. Even though it allows an unlimited number of file cabinets, managing cabinets and documents is extremely simple. Dokmee document management software gives users the ability to browse, view, print, email, annotate, sign, or stamp documents from within Dokmee, as well as providing version control.

Product Description

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Vendor: Office Gemini

Dokmee is a secure document management system designed for a variety of purposes including document capture and storage, search and retrieval, and file sharing. Dokmee’s flexibility allows you to adapt it to your business. While increasing your ability to communicate and collaborate within your organisation, it also offers accessibility and functionality in repositories of all sizes.

Dokmee uses a digital ‘file cabinet’ system to store files and folders. The solution allows users an unlimited number of these file cabinets. Managing cabinets and documents is extremely simple, giving users the ability to browse, view, print, email, annotate, sign, or stamp documents from within Dokmee, as well as providing version control.

Available on:

Desktop

Mobile

Cloud

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Web

Work Simplified

Dokmee simplifies your work processes and offers you the flexibility to customise your document and workflows. The solution tracks and provides complete history on document flow as well as allowing multi-user approval requirements. From creating and editing workflows to suit your business needs. Dokmee allows you to track, watch these workflows, add decisions, and assign actions to them. Clear transparency is evident through the inbox as users can view comments for document, status of the document, as well as the history inside the current Workflow. Some further actions allowable include:

  • Stamping documents
  • Updating Index
  • Emailing documents
  • Moving documents within repository
  • Send or passing documents to another workflow or another decision
  • Removing documents from the workflow

Get organised

Dokmee allows users to upload files from your server (internal file system) into the relevant Dokmee file cabinet and vice versa download from the file cabinet. Web upload and download is also available.

It also provides the familiar Windows folder structure with options to manually or automatically sort files into unlimimited folders and levels. User experience is simplified further by allowing quick drag and drop of the Windows structure to recreate in Dokmee.

Integration

The modular system can be enhanced and tailored to your specific requirements. Dokmee also provides a seamless experience for your organisation by integrating into applications, ERP systems and other environments. For example the Mirosoft Add-ins allows users to import Microsoft Word documents into Dokmee directly from Microsoft Word, Outlook and Microsoft Excel. Users may also virtually print files into Dokmee directly from other applications using the Dokmee Virtual Printer.

With an included SDK as well as several built-in integration tools, Dokmee is ready to integrate into any business process or enterprise management system such as SAP, PeopleSoft, Workday, SalesForce, QuickBooks, Allscripts, NextGen, Oracle, and more.

  • MFP / Network scanner integration
  • Accounting and Invoicing Systems
  • CRM (Customer Relationship Management)
  • BPM (Business Process Management)
  • ERP (Enterprise Resource Planning)
  • EPM (Enterprise Process Management)
  • EAM (Enterprise Asset Management)
  • SCM (Supply Chain Management)
  • FMS (Financial Management Solutions)
  • HRMS (Human Resource Management Systems)

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The easy access Microsoft Office toolbar allows you to send files directly from Word, Excel, and Outlook directly into Dokmee. With the Dokmee Virtual Printer, send PDF files into Dokmee from any application using the print button.

Dokmee Features

With an easy to use Windows like folder structure, manually and automatically sort files into an unlimited number folders and levels. Simply drag the entire folder structure into Dokmee and it will be recreated with the files automatically with optimal character recognition, searchable, and based on the content. Automatically purge, export, and delete files based on a specified retention period.
Offers in-depth rules based workflow, customization and management of document flow and business processes for multi-user approval requirements. The Workflow inbox is also accessible from the Dokmee Web and Dokmee Mobile products.
  • Individual user inboxes
  • Email notifications and reminders
  • Automatic document stamping
  • Index field updates based on approval or rejection
  • Document flow history tracking
With the built in audit log, all system and file activity is tracked and recorded for easy report generation. Secure files with user restrictions at the file cabinet, folder, and file level along with Active Directory integration. All files imported and created with Dokmee are encrypted on the server to ensure that accessibility is restricted to authorized Dokmee users only.
Store, manage and share any file type with built in viewing capabilities for PDF, TIFF, JPG, PNG, BMP, GIF, DWG, DXF, MSG, EML, and much more. Add annotations, mark-ups, and notes to files. With a collaborative Microsoft Office viewer, open and edit Word, Excel, PowerPoint, and Visio files. Multiple users can view files at the same time, along with version control for editing and revisions.

Sharing and Collaboration

OCR

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Microsoft Office Integration

Security

Annotations

Workflow Integration

pdf

Print to PDF

File Retention Period

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Additional Information

Cloud

Yes

Company Size

500+

Extra pay add-on modules

Auto Import, Auto Index, Automatic OCR, File Retention, Merge Files, OCR Files, Workflow

Advanced Search

Yes

Annotations

Yes

Audit Log

Yes

Automatic Backup

Enterprise Only, Yes

E-signatures

Yes

Edit Files

Yes

Email Files

Yes

Free Trial

Available

Indexing Files and Folders

Yes

Integration Tools

Active Directory (Enterprise Only), Microsoft Office (Word, Excel, Outlook), Software Development Kit, Virtual PDF

Modular

Yes

Multi-User

Yes

Print Files

Yes

Quick Search

Yes

Scan Files

Yes

Support

Documentation, Email, Online- CS, Online-FAQ, Phone

Version Control

Enterprise Only, Yes

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